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Annual Conference & Exhibition 2022

Exhibitors Technical Manual

Please find below all of the information you should need to exhibit at the PLSA Annual Conference & Exhibition 2022. 

It is essential that all exhibitors and contractors adhere to the regulations set out here. As an exhibitor it is your responsibility to ensure any contractors you appoint for this event are aware of the build guidelines.

Should you require assistance with any of the information contained on these pages please contact Naomi Hoad [email protected] or  0207 601 1739.

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INSTALLATION, DISMANTLING AND DELIVERIES INSTALLATION, DISMANTLING AND DELIVERIES

EXHIBITION BUILD AND BREAKDOWN HOURS

MONDAY 10 OCTOBER

SPACE ONLY BUILD AND UNLOADING
Forklift unloading for space only: 08:00-10:30

Self-unloading for space only: 10:30-20:00

STRICTLY NO ACCESS TO THE LOADING BAY FOR SELF-UNLOADS UNTIL 10:30

Space only build 08:00-20:00

the Organisers will be producing a load-in schedule for this event. The schedule will be produced by the H&S Manager and will be confirmed to contractors when they are sent the site induction information.


TUESDAY 11 OCTOBER

Space only build 08:00-14:00
All ladder work must be complete by 14:00. Dressing of stands may take place from 14:00-18:00

Please note that to company with CDM regulations** all construction must be complete by 14:00 in order that we can relax the requirement for PPE and exhibitors may enter the hall to dress their stands. Space only stands may be dressed after this time but no construction may take place.


SHELL SCHEME AND SHELL SCHEME PLUS

TUESDAY 12 OCTOBER 14:00-18:00
Exhibitors may enter the exhibition hall from 08:00 though it will be necessary to wear full PPE in order to meet CDM regulations**. Post 14:00 you may be in the hall without PPE.

BREAKDOWN

THURSDAY 13 OCTOBER 17:00-22:00

EXHIBITORS CAN ONLY REMAIN ON SITE FROM 17:00 IF THE EXHIBITOR SITE INDUCTION HAS BEEN COMPLETED AND MANDATORY PPE IS WORN (hi-vis and safety footwear). Due to tenancy times and strict load out arrangements the show enters "full breakdown" as soon as all delegates have left the Exhibition hall. There is no opportunity at for "soft breakdown", (a period when exhibitors can pack down before main and space only contractors are allowed access to the Hall.) Please bear this in mind when determining the amount of materials being brought to site.

Detailed information about the close of the exhibition will be issued on-site, but at this stage we would remind you not to commence packing up your stand until the official close of the exhibition at 17:00.

Stands located closest to the loading bay will load out first. A load out schedule will be produced by the H&S Manager and will be confirmed to contractors when they are sent to the site induction information. No lorry will be allowed into the loading bay until the appropriate stand is confirmed as being dismantled by the venue staff.

 

**CONSTRUCTION, DESIGN AND MANAGEMENT REGULATIONS 2015 (CDM)

In early 2016, the Health and Safety Executive confirmed its decision to enforce the 2015 Construction, Design and Management Regulations (CDM) in the context of temporary construction at exhibitions and events. The CDM legislation effectively lays out a number of statutory roles required to manage a piece of construction. The statutory roles include you as a "client" and describe a number of processes that you are directly responsible for including the appointment of competent contractors if you are a space only stand. Essentially, CDM means that exhibitors now have a more specific role to play in the management of their exhibition stand builds and breakdowns and more than ever need to be assured that their assigned contractors are competent and reliable.  

PPE
During designated days/times of hard build up all persons entering the exhibition hall must comply with the wearing of PPE that is personal protective equipment. Contractors have to wear hi-vis, safety footwear and if the need arises hard hats. If exhibitors need to access the exhibition hall during these times there is also a requirement for exhibitors to comply with the wearing of hi-vis, safety footwear or appropriate footwear dependent upon the level of construction in the Hall and related risks. During periods of "soft build" all construction will be completed and the wearing of PPE for exhibitors accessing the exhibition hall to "dress" their stands is relaxed.

PLSA ANNUAL CONFERENCE AND CARBON FOOTPRINT           
We are taking steps to reduce the carbon emissions associated with the event. In order for us to measure and report on emissions associated with the exhibition we ask that you submit the following information for both your deliveries and any contractors building and delivering items to site. Please provide your best guestimate. Please submit this information to [email protected] by Friday 14 October

  • Approximate mass of goods
  • Distance travelled
  • Type of vehicle
  • Fuel type (petrol or diesel, basically)

FORKLIFT HIRE
All requests for forklift hire should go through GT Exhibitions, the official courier for the event.

DELIVERIES

Deliveries will be accepted from 08:00 on Monday 10 October to 18:00 on Tuesday 11 October. Deliveries arriving at the venue outside of these times will be refused. No deliveries will be accepted during show open hours.. All deliveries to ACC Liverpool should be clearly marked with the following:

Stand name:
Stand number:
PLSA Annual Conference 2022

Albert Dock
Liverpool
Merseyside
UK
L3 4AF

COURIER, LIFTING AND HANDLING

GT Exhibitions, is the official courier for the event. We would recommend their services for freight delivering and forwarding post event. Having one official courier for the event means that we can reduce the number of individual deliveries to site therefore reducing the carbon emissions. Further details on services is available here

Courier shipments (upto 25 kgs) sent directly to a stand must be signed for by a representative from your company. Any courier shipments that arrive for an unmanned stand will automatically be diverted to GT Exhibitions. GT Exhibitions will store and deliver the shipment to your stand which will incur a £35.00+Vat handling fee. Shipments over 25 kgs will be charged at a higher rate, dependent on size/weight.

POST SHOW FREIGHT

Any items left on or near your stand for breakdown, not collected by 20:00 will be shipped by GT to their warehouse at a cost of £35.00 up to 25kg anything over this will be charged at a higher rate dependent of the size and weight of the shipment. 

SHELL SCHEME EXHIBITORS SHELL SCHEME EXHIBITORS

SHELL SCHEME STANDS

As a shell scheme exhibitor you will have pre-ordered your stand at the time of booking. Your basic stand consists of the following as standard:

  • 1, 2 or 3 wall(s) with 3, 2 or 1 open side(s) (depending on location of stand)
  • Basic electrics package (1x 500w electric socket and 2 x 120w spotlights)
  • White foamex panels
  • Dark grey carpet tiles (the venue is carpeted)
  • Name board that displays the stand no. and company name (your company name will appear as submitted on your booking form without the Limited, Plc, etc. If  it is different please let us know)
  • Stand cleaning (vacuuming cleaning carpet only)

 

SHELL SCHEME PLUS STANDS

Your basic stand consists of all of the above plus:

  • Full graphic clad walls (exhibitor to provide artwork. Deadline for the artwork is 23 September, please contact Ben at Full Circle for full specs, details below)
  • Furniture package (comprising of 1 x high table and 2 x high stools)
    Table can be viewed here
    Stool can be viewed here

 

SHELL SCHEME PANEL DIMENSIONS AND ADD-ONS

Your shell scheme stand will be constructed using a 2.5m high Quad Modular System and consist of white foamex panels, framed in anodised aluminium at 1m centres (0.75m, 0.5m and 0.25m centres may be necessary depending on stand layouts). Please click here for full dimensions and visuals. 

To organise your stand graphics and spec specific to your stand please email [email protected] by 23 September

Solid walls are not permitted on the perimeter of any stand which faces an aisle. Where a stand faces an aisle the open side must remain open and free from obstruction. Items may not extend into the aisles or protrude above the maximum build height.

SHELL SCHEME STAND BUILD

If you intend to build anything within your shell scheme structure, or request to have the walls or ceiling removed, the stand will be treated as a space only and it will be necessary to meet the build criteria set for space only stands. 

Full Circle, OUR EXHIBITION SUPPLIER

Full Circle will help with any aspect of planning or booking your shell scheme stand, whether you need help with ordering furniture and graphics, or you need additional electrics.  For all exhibitor queries please contact:

Full Circle Exhibitor Team +44 (0) 161 393 3949   [email protected] 

Please ensure you have read and returned the relevant forms by the associated deadlines. If you do not meet the deadlines on the order forms then a surcharge will be applied.

FLOOR COVERING

Please note that the venue is permanently carpeted with dark grey floor tiles. If you would like to lay your own flooring you must lay a platform or floorflats on top of the existing carpet tiles. This can be organised through Full Circle, please see contact details below.

When considering any platform height please consider disability access to the stand. Further guidance and assistance can be provided by [email protected],co.uk our health and Safety Manager for the Event.

PLEASE ENSURE YOU READ THE HEALTH AND SAFETY SECTION AND COMPLETE ALL THE RELEVANT FORMS FOUND IN EXHIBITOR CHECKLIST AND FORMS SECTION

 

SPACE ONLY STANDS
This section contains important information about the design and build of your stand so please do read it all thoroughly.

Exhibitors of space only stands need to ensure that their stand design can be built and deconstructed within the defined hours of build or that additional crew are provided to ensure this occurs. Health and Safety will be confirming these arrangements with contractors pre tenancy.

Space only stands exclude walls, fascia and name board, spotlights, power, furniture. Please note that dark grey tiles are laid to the floor; if you would like to lay your own flooring you must lay a platform on top of the existing carpet tiles. When laying a platform or floor flats on the stand please consider disability access to the stand when considering platform height. Please speak to Carol at [email protected], our health and Safety Manager for further advice and assistance.

BUILD GUIDELINES

It is the responsibility of the space only exhibitor to provide appropriate partition walls between themselves and their neighbours to a minimum height of 2.5m. Each dividing wall must be decorated on the reverse in white above 2.5m. 

SOLID WALLS

Solid walls to a stand are NOT PERMITTED on the perimeter of any stand which faces an aisle for more than ONE THIRD the length of the open side. To reiterate this - walling-in on any open side is only allowed as long as two thirds of that open side remains open or is made of transparent material or clear glazing, or the whole wall is stepped in by 1 metre. For example if any exhibitor wishes to have solid walling on a 6m open side, only 2m may be solid walling and the rest must be completely open. Exhibitors are aware of their stand location at the time of booking. It is responsibility of the exhibitor or the principal stand designer to ensure that sides remain open. An island site with four sides open for example MUST remain an island site.

MAXIMUM HEIGHT

The maximum build height in the show is 4m. No part of any stand may sit above or be flown above 4m (apart from flown light trusses). Two storey stands are not permitted. Items may not extend into the aisles or protrude above the maximum building height.

RIGGING

Should you have any rigging requirements for your stand please contact 

SPONSORED BANNERS

If you would like a banner to enhance your exhibition stand location. Contact [email protected] for further information and pricing.

The banner design and production is the responsibility of the exhibitor including rigging.

The PLSA must approve the banner design and size prior to production.

The PLSA must sign off the location of the banner prior to rigging.

Exhibitors must adhere to all build and design rules set out within the exhibition technical manual

The Banner must be rigged as close to the exhibitors stand as rigging points allow.

The banner must be flown with 1 meter clearance between the stand and the bottom of the banner. The banner must not constitute an extension of the exhibition stand structure.

The height of the banner will be dictated by the ceiling height and any restrictions of the hall.

FLOOR COVERING

Please note that the venue is permanently carpeted with dark grey floor tiles. If you would like to lay your own flooring you must lay a platform or floorflats on top of the existing carpet tiles. This can be organised through Full Circle, please see contact details below.

When considering any platform height please consider disability access to the stand. Further guidance and assistance can be provided by [email protected],co.uk our health and Safety Manager for the Event.

STAND APPROVAL FOR SPACE ONLY 

Your space only exhibition stand must meet the build requirements stated above. Space only exhibitors are required to submit plans for approval to [email protected] no later than 15 August 2022, please ensure that you include:

  • 1 plan to scale not less than 1:50
  • stand dimensions
  • build heights
  • orientation details 
  • A suitable and sufficient risk assessment, method statement and construction phase plan (CPP)  from your standbuilder together with a copy of the standbuilder’s Company PLI (Public Liability Insurance) which must be in date for the duration of tenancy. Template documents can be provided to assist with these requirements if needed. Please use the forms available on the drop down menu or contact our Health and Safety Manager Carol at [email protected] for further advice and assistance.


Full Circle, OUR EXHIBITION SUPPLIER

Full Circle will help with any aspect of planning or booking your space only scheme stand, whether you need help with ordering furniture and, graphics or you need additional electrics.  For all exhibitor queries please contact:

Full Circle Exhibitor Team +44 (0) 161 393 3949   [email protected] 

Please ensure you have read and returned the relevant forms by the associated deadlines.

PLEASE ENSURE YOU READ THE HEALTH AND SAFETY SECTION AND COMPLETE ALL THE RELEVANT FORMS FOUND IN EXHIBITOR CHECKLIST AND FORMS SECTION

 

SPACE ONLY EXHIBITORS SPACE ONLY EXHIBITORS

SPACE ONLY STANDS
This section contains important information about the design and build of your stand so please do read it all thoroughly.

Exhibitors of space only stands need to ensure that their stand design can be built and deconstructed within the defined hours of build or that additional crew are provided to ensure this occurs. Health and Safety will be confirming these arrangements with contractors pre tenancy.

Space only stands exclude walls, fascia and name board, spotlights, power, furniture. Please note that dark grey floor tiles are laid to the floor; if you would like to lay your own flooring you must lay a platform on top of the existing carpet tiles. When laying a platform or floor flats on the stand please consider disability access to the stand when considering platform height. Please speak to Carol at [email protected], our health and Safety Manager for further advice and assistance.

BUILD GUIDELINES

It is the responsibility of the space only exhibitor to provide appropriate partition walls between themselves and their neighbours to a minimum height of 2.5m. Each dividing wall must be decorated on the reverse in white above 2.5m. 

SOLID WALLS

Solid walls to a stand are NOT PERMITTED on the perimeter of any stand which faces an aisle for more than ONE THIRD the length of the open side. To reiterate this - walling-in on any open side is only allowed as long as two thirds of that open side remains open or is made of transparent material or clear glazing, or the whole wall is stepped in by 1 metre. For example if any exhibitor wishes to have solid walling on a 6m open side, only 2m may be solid walling and the rest must be completely open. Exhibitors are aware of their stand location at the time of booking. It is responsibility of the exhibitor or the principal stand designer to ensure that sides remain open. An island site with four sides open for example MUST remain an island site.

MAXIMUM HEIGHT

The maximum build height in the show is 4m. No part of any stand may sit above or be flown above 4m (apart from flown light trusses). Two storey stands are not permitted. Items may not extend into the aisles or protrude above the maximum building height.

RIGGING

Should you have any rigging requirements for your stand please contact Dave Bateman at the ACC [email protected] +44 (0) 151 703 7287

SPONSORED BANNERS

If you would like a banner to enhance your exhibition stand location. Contact [email protected] for further information and pricing.

The banner design and production is the responsibility of the exhibitor including rigging.

The PLSA must approve the banner design and size prior to production.

The PLSA must sign off the location of the banner prior to rigging.

Exhibitors must adhere to all build and design rules set out within the exhibition technical manual

The Banner must be rigged as close to the exhibitors stand as rigging points allow.

The banner must be flown with 1 meter clearance between the stand and the bottom of the banner. The banner must not constitute an extension of the exhibition stand structure.

The height of the banner will be dictated by the ceiling height and any restrictions of the hall.

FLOOR COVERING

Please note that the venue is permanently carpeted with dark grey floor tiles. If you would like to lay your own flooring you must lay a platform or floorflats on top of the existing carpet tiles. This can be organised through Full Circle, please see contact details below.

When considering any platform height please consider disability access to the stand. Further guidance and assistance can be provided by [email protected],co.uk our health and Safety Manager for the Event.

STAND APPROVAL FOR SPACE ONLY 

Your space only exhibition stand must meet the build requirements stated above. Space only exhibitors are required to submit plans for approval to [email protected] no later than 15 August 2022, please ensure that you include:

  • 1 plan to scale not less than 1:50
  • stand dimensions
  • build heights
  • orientation details 
  • A suitable and sufficient risk assessment, method statement and construction phase plan (CPP)  from your standbuilder together with a copy of the standbuilder’s Company PLI (Public Liability Insurance) which must be in date for the duration of tenancy. Template documents can be provided to assist with these requirements if needed. Please use the forms available on the drop down menu or contact our Health and Safety Manager Carol at [email protected] for further advice and assistance.


Full Circle, OUR EXHIBITION SUPPLIER

Full Circle will help with any aspect of planning or booking your space only scheme stand, whether you need help with ordering furniture  and graphics,  or you need additional electrics .  For all exhibitor queries please contact:

Full Circle Exhibitor Team +44 (0) 161 393 3949   [email protected] 

Please ensure you have read and returned the relevant forms by the associated deadlines.

PLEASE ENSURE YOU READ THE HEALTH AND SAFETY SECTION AND COMPLETE ALL THE RELEVANT FORMS FOUND IN EXHIBITOR CHECKLIST

HEALTH AND SAFETY HEALTH AND SAFETY

EXHIBITOR HEALTH AND SAFETY FORM

Exhibitor Health & Safety Forms including Health and Safety Declaration and Risk Assessment

Every exhibitor must complete and return a health and safety declaration and risk assessment to [email protected] no later than 15 August 2022. You can download the form here or via the exhibitor checklist and forms section below.

PRODUCTS AND SERVICES FOR YOUR STAND PRODUCTS AND SERVICES FOR YOUR STAND

EXHIBITION STAND FURNITURE

You can hire furniture for your exhibition stand via the official furniture hire company DZine. Browse the catalogue and order via their online shop 
If you need any help you can contact them via [email protected]  Tel: +44 (0)1299 824 100

EXHIBITION STAND GRAPHICS

If you are a shell scheme exhibitor you may wish to create graphics for your stand. Full Circle can help you with their Exhibitor enhancements team. See what is available here

If you are a Shell scheme plus exhibitor a graphic wrap is included as part of your exhibition stand package. You should email [email protected] with your stand artwork by 23 September.

AV

If you would like to hire AV equipment for your stand (hard line internet, plasma screen, touch screen etc), you are able to do this directly through the ACC Liverpool's online portal. You can access the portal, by clicking here  and entering the event code: 26884 the portal link is also available in the exhibitor and checklist forms section below. 

INTERNET

The PLSA will be providing a wireless internet connection throughout the venue for the duration of the event in order to facilitate the conference app. If you require a secure and dedicated connection for your exhibition stand please organise this by using the online portal, and entering the event code: 26884

RIGGING

If you require rigging for your stand, please contact Dave Bateman +44 (0) 151 703 7287 [email protected]

STAND CATERING

Please note that all food and beverages distributed or given away from exhibition stands must be supplied by the official caterers, Sodexo. If you have any queries or questions please contact Helen Lockwood at Sodexo directly: +44(0)151 239 6055 | 0776 642 5298 [email protected] . The stand catering menu and order form is available via the venues online booking portal Please contact Helen directly if you wish to discuss anything. ACC Liverpool is the sole supplier of all food and beverages within the venue, any third party suppliers must be approved by the venue, additional fees may apply. If there is something you would like, that isn't mentioned in the online portal please contact Helen.

POWER

Power to the exhibition hall will be turned on at 08:00 and shut down at 20:00 on each open day. If you require a 24 hour power supply you will need to arrange this through Full Circle by contacting Ben Atkinson [email protected] 

ON-SITE STORAGE

We encourage all exhibitors to build plan for or build storage into their exhibition stand. For health and safety and security reasons flight cases, empty boxes and stand stock cannot be stored in the void area of the show. GT Exhibitions provide secure accessible storage during the event. For more information and pricing contact Ricky Straw, [email protected] +44 (0)1376 567567.

Please bear this in mind when planning/designing your stand. 

EXHIBITOR STAND CLEANING

The carpet in the exhibition hall (including stands) will be vacuum cleaned at the close of each day. If you feel your stand will require a more thorough clean it is possible to arrange this as an additional service, through the ACC Liverpool portal, and entering the event code: 26884. This is a paid for service and can be arranged through the exhibitor portal. 

DELEGATE DATA CAPTURE

As an exhibitor you are able to scan delegate badges and capture leads and data via the conference app. You can either scan the physical badges that delegates will wear or there is an option to scan the digital badge within the app. This will enable you to firstly know who’s visited your stand or who you’ve met on-site and secondly will provide you with their contact details. 

SCANNERS

Exhibitors are able to use the app in order to scan barcodes printed on delegate name badges. This will enable you to firstly know who’s visited your stand and secondly will provide you with their contact details, further information. Please ensure you register all those associated with your stand under one account, further details will be sent separately. You can also use the app to connect with attendees, set up meetings and rate contacts. Find the user guide here 

DELEGATE REGISTRATION DELEGATE REGISTRATION

Each exhibiting organisation is awarded a number of delegate registrations as part of their package. The number awarded is proportionate to the total space booked:

  • 15sqm and under - 2 delegate registrations
  • 21sqm and over -  5 delegate registrations

Registrations are non-transferable between colleagues. Registrations must be used for representatives of the exhibiting organisation. This cannot be applied to guests or anyone outside of the exhibiting organisation.

In order to capture important delegate details, we ask that the delegate register themselves.

The link to register these passes is included in your confirmation letter. If you need this to be resent or you need help with this process please contact [email protected]

Registration includes:
Attendance of all conference sessions, entry to the exhibition, admission to the PLSA Drinks Reception on Wednesday and catering throughout the event. 

Delegates have the opportunity to upgrade their pass to include the Conference Dinner which takes place on Thursday 13 October. The cost of this is £150 (+ VAT) and can be added on to their booking during the registration process.

Additional delegate registrations are available for purchase at a discounted rate and can be organised via [email protected]  This discount can only be applied to registrations for representatives from the exhibiting company, it cannot be used for guests. Delegate registrations are non-transferable between colleagues.

All delegate registrations purchased in addition to your entitlement will be invoiced and must be paid in full prior to the event. All registrations are subject to the terms and conditions of booking. If you would like your delegates to appear on the official delegate list, please ensure that they are registered by 7 September 2022.

EXHIBITOR CHECKLIST AND FORMS EXHIBITOR CHECKLIST AND FORMS

If you have any or need any assistance with anything please contact Naomi Hoad: [email protected] or  0207 601 1739.

 

ACTION

DEADLINE

PLSA

   
Delegate registration  email [email protected] 18 September
Banner sponsorship approval  email [email protected] 6 September
On-site storage  email [email protected] 18 September

FULL CIRCLE FORMS

   
Electrical brochure and electrical extras order form Place orders here 13 September
Stand fittings brochure and order form Place orders here 13 September
Graphics order form Place orders here 13 September
Artwork for shell scheme plus stands  email [email protected] 23 September

HEALTH & SAFETY FORMS

   
Site induction 

All staff on-site for build / breakdown must read prior to arrival

6 September
H&S declaration  submit to [email protected] 15 August
Risk assessment  submit to [email protected] 15 August
Method statement  submit to [email protected] 15 August
Construction phase plan  submit to [email protected] 15 August
Stand plans submit to [email protected] 15 August

LIVERPOOL ACC PORTAL

   
AV Visit Ungerboeck | ACC Liverpool and enter the code: 26884 2 October

Catering 

Visit Ungerboeck | ACC Liverpool and enter the code: 26884 2 October
IT  Visit Ungerboeck | ACC Liverpool and enter the code: 26884 2 October
Rigging submit to [email protected] 2 October
Stand cleaning 
Visit Ungerboeck | ACC Liverpool and enter the code: 26884
2 October
Water, Waste & other    2 October

OTHER FORMS

   
Courier, lifting and handling submit form to [email protected] 4 October

EXHIBITOR TERMS AND CONDITIONS EXHIBITOR TERMS AND CONDITIONS

Definition of terms 

In these regulations the term Exhibition in all cases refers to the Trade Exhibition being held in conjunction with the 2022 Annual Conference of the PLSA. The term Exhibitor includes any person, firm, company or corporation and its employees and agents to whom space(s) has been allocated for the purpose of exhibiting at the Exhibition. The term Organisers means the PLSA. The term Premises refers to those portions of ACC Liverpool licensed to the Organisers.

Bankruptcy or liquidation

In the event of an Exhibitor becoming bankrupt or entering into liquidation (other than voluntary liquidation for the purposes of amalgamation or reconstruction) or having a Receiver appointed, the contract with such an Exhibitor will terminate forthwith, the allotment of stand space will be cancelled and all sums paid by the Exhibitor under contract shall be forfeited.

Damage to premises

The Exhibitor shall not cause or permit any damage to the Exhibition premises, fixtures or fittings. No display or publicity material is permitted on the walls of the building. Due to the risk of damage to lighting and ventilation equipment, helium balloons cannot be allowed in the exhibition hall.

Exclusive rights

The Organisers will not give any Exhibitor exclusive rights to exhibit or display any specific product or service.

Exhibition management

Full Circle Events has been appointed to provide services including furniture hire, electricity, and shell scheme. It is obligatory to use the official contractors for electrical and modular system work. This includes all extra electrical work and a schedule of charges are included on the relevant order forms made available within these web pages.

Exhibitors subject to forfeiture

In the event of there being an outstanding account or claim against the Exhibitor at the end of the Exhibition the Organisers shall have the right of forfeiture on the exhibits of the Exhibitor, firm or person concerned.

Failure to vacate

If the Exhibitor, or their servants, agents or subcontractors should fail to remove all their property or otherwise fail to vacate the exhibition premises by 22:00 on Thursday 13 October 2022 due to any cause whatsoever, the Organiser would hold the Exhibitor fully responsible for any penalties imposed by the venue owner, or any other losses and costs incurred by the Organisers as a result of the Exhibitor failing to vacate the premises by the agreed time.

Insurance

1. Third party insurance

The Exhibitor is responsible for all claims arising from personal injury or damage to property arising in connection with the erection and dismantling of the Exhibitor’s stand and anything permitted, omitted or done thereon or there from during the period of the Exhibition or the set-up and dismantling periods caused directly or indirectly by the Exhibitor or any contractor, subcontractor, servant, agent, licensee or invitee of his or the act, omission or neglect of any such person or by any exhibit, machinery or other article or thing of the Exhibitor or in the possession of or use of the Exhibitor or any servant or agent of his. The Exhibitor will indemnify the Organisers in respect of each and every such claim and all actions, proceedings, costs, claims and demands in respect thereof. The Exhibitor must take out adequate insurance for all circumstances.

2. Insurance of exhibits - exhibitors’ or stand holders’ property

The Organisers do not accept responsibility for theft or any loss or damage from any cause whatsoever, in respect of any property brought to the Exhibition premises by Exhibitors or stand holders or the servants, agents, subcontractors or any other persons, and the Exhibitor or stand holder is required to indemnify the Organisers in respect of theft, loss or damage to property etc supplied hired or lent by the organiser (e.g. shell-stand, furniture etc).

3. Consequential loss

Exhibitors are advised to insure against costs and losses which they may incur in the event of the Exhibition being abandoned, cancelled or suspended in whole or in part for causes beyond the Organisers’ control since the Organisers accept no liability in such an eventuality.

Nuisance

No flashing lights, bright lights or noise that constitutes a nuisance to other exhibitors or visitors to the Exhibition will be permitted. All Exhibitors and staff must conduct themselves in such a manner that is not objectionable to others. Exhibitors must endeavour to conduct business on their own stands and must not, under any circumstance, canvass away from their stand. Exhibition stands must be staffed by responsible representatives during exhibition open hours. The Organisers have the right to expel or remove any person, article, display or exhibition stand, which in their opinion, is prejudicial to the interests of the Exhibition or the PLSA.

Catering

No food and drink may be served on exhibition stands unless it is supplied by or authorised by Liverpool ACC. Please contact [email protected]  0151 239 6055 | 0776 642 5298

Restrictions

1. Use of exhibition space

Exhibitors or any other related organisation may not sub-let or share any part of the space allotted, may not represent and may not advertise or distribute literature for the products or services of any other firm or individual except as approved by PLSA.

2. Competitive activity

Organisations may not conduct any of the following acts outside their exhibition stand within the confines of Liverpool ACC that might, in the sole judgement of the PLSA, reasonably be seen as competing with the Event during official conference open hours:

Advertisements, Canvassing amongst delegates, Conferences, Demonstrations, Displays, Entertaining, Hospitality events, Research amongst delegates, Surveys amongst delegates.

3. Promotional material

It is not possible for Exhibitors to distribute any promotional materials outside its exhibition stand. This includes the distribution to bedrooms or in public areas of any of the designated conference hotels to be detailed on the PLSA website.

4. Directional signage

It will not be possible for Exhibitors or any other related organisation to post, nail, screw, attach, or otherwise place any signage or other materials or devices to columns, walls, floors, or other parts of Liverpool ACC including the immediate external area outside the venues during conference open hours.

Safety

Exhibitors must, at all times, comply with Local Authority Regulations relating to dangerous substances or power-driven machinery. All materials used in stand fitting should meet standard fireproof regulations as recognised throughout the exhibition industry and certificates should be available on request. Failure to comply with this may result in a request to remove the offending materials. It is the responsibility of Exhibitors to see that their staff are acquainted with the nearest fire fighting equipment and the procedures to be followed on discovering a fire. No children under the age of 16 shall be allowed into the exhibition hall during build up and breakdown.

Stand set up

Space only stands:
Monday 10 October           
from 08:00* - 20:00

Tuesday 11 October                
08:00 - 18:00

Shell scheme and shell scheme plus
Tuesday 11 October                
08:00 - 18:00

All work to be completed to the satisfaction of the Organisers by 18:00 on Tuesday 11 October. Exhibitors must report to the exhibition managers before unloading commences.

Date for dismantling

Strictly not before 17:35 on Thursday 13 October. All areas to be cleared by 22:00 on Thursday 13 October. Exhibitors must report to the exhibition managers before loading commences.

Left items
Any items unclaimed by 20:00 on Thursday 13 October will be collected by GT Exhibitions our official courier and returned to their warehouse, where you can arrange collection. A charge of £35.00 per unit for shipments will be applied. Anything over this will be charged at a higher rate dependant of the size and weight of the shipment.  

 

FLOOR PLAN FLOOR PLAN

 

 

 

Floor plan subject to change

EXHIBITION BUILD & Breakdown HOURS


build

Space only stands:
Monday 10 October           
from 08:00* - 20:00

Tuesday 11 October                
08:00 - 18:00

Shell scheme and shell scheme plus
Tuesday 11 October                
08:00 - 18:00

*The Organisers will be producing a load-in schedule for this event. The schedule will be produced by the H&S Manager and will be confirmed to contractors when they are sent the site induction information.

Breakdown

Thursday 13 October
17:35 - 22:00