Exhibitor Technical Manual Show Ready Stands

Show ready Gold exhibitors should liaise directly with Gwyneth Humphreys at Full Circle to confirm the design of their stand, furniture*, flooring** and graphics design [email protected]

The deadline for providing artwork for your graphics and confirming all stand details is 29 January 2024. The artwork specification for your specific stand graphics will be provided to you by Gwyneth Humphreys within one week of booking your exhibition stand.  

If you intend to build anything within your show ready structure, or request to have the walls removed, the stand will be treated as a space only stand and it will be necessary to meet the build criteria set for space only stands.  

Solid walls are not permitted on the perimeter of any stand which faces an aisle. Where a stand faces an aisle, the open side must remain open and free from obstruction. Items may not extend into the aisles or protrude above the maximum build height. 

SHOW READY GOLD STAND

Inclusions

• ecoVISION frames with seamless graphics walls (3m high) 
• 2 x 4m high columns each side of the open edges  
• Storeroom  
• 43” screen  
• Branded counter and 1 x stool  
• Furniture package of 1 x high table and 3 x stools and 1 x bistro table and 3 x chairs per 9sqm of space 
• Name board that displays the stand no. and company name (your company name will appear as submitted on your booking form without the Limited, Plc, etc.)
• Electrical package of 1 x long arm light per 3sqm of space and 1 x 500w socket per socket per 6sqm of space 
• MDF pad for a wall mounted screen and socket 
• Specify your carpet from a standard set of colours**  

*Please note that Show ready exhibitors with a Gold, Silver or Bronze package can upgrade their furniture from a bistro / bar table and stools / chair to a sofa chair at a cost of £250 + VAT per package. 

**You can upgrade your stand flooring from £35 per sqm + VAT

Show ready Silver exhibitors should liaise directly with Gwyneth Humphreys at Full Circle to confirm the design of their stand, furniture*, flooring** and graphics design [email protected]

The deadline for providing artwork for your graphics and confirming all stand details is 29 January 2024. The artwork specification for your specific stand graphics will be provided to you by Gwyneth Humphreys within one week of booking your exhibition stand.  

If you intend to build anything within your show ready structure, or request to have the walls removed, the stand will be treated as a space only stand and it will be necessary to meet the build criteria set for space only stands.  

Solid walls are not permitted on the perimeter of any stand which faces an aisle. Where a stand faces an aisle, the open side must remain open and free from obstruction. Items may not extend into the aisles or protrude above the maximum build height. 

SHOW READY SILVER STAND

Inlcusions

• 1, 2 or 3 wall(s) with 3, 2 or 1 open side(s) (depending on location of stand) 
• ecoVISION frames with seamless graphics walls (3m high) 
• Name board that displays the stand no. and company name (your company name will appear as submitted on your booking form without the Limited, Plc, etc.) 
• Branded storeroom and overhead canopy either curved or straight  
• 43” screen  
• Branded counter and 1 x stool  
• Furniture package of 3 x sofa style chairs and 1 x coffee table per 9sqm of space  
• Electrical package of 1 x long arm light per 3sqm of space and 1 x 500w socket per socket per 6sqm of space  
• MDF pad for a wall mounted screen and socket 
• Specify your carpet from a standard set of colours** 

*Please note that Show ready exhibitors with a Gold, Silver or Bronze package can upgrade their furniture from a bistro / bar table and stools / chair to a sofa chair at a cost of £250 + VAT per package. 

**You can upgrade your stand flooring from £35 per sqm + VAT

Show ready Bronze exhibitors should liaise directly with Gwyneth Humphreys at Full Circle to confirm the design of their stand, furniture*, flooring** and graphics design [email protected]

The deadline for providing artwork for your graphics and confirming all stand details is 29 January 2024. The artwork specification for your specific stand graphics will be provided to you by Gwyneth Humphreys within one week of booking your exhibition stand.  

If you intend to build anything within your show ready structure, or request to have the walls removed, the stand will be treated as a space only stand and it will be necessary to meet the build criteria set for space only stands.  

Solid walls are not permitted on the perimeter of any stand which faces an aisle. Where a stand faces an aisle, the open side must remain open and free from obstruction. Items may not extend into the aisles or protrude above the maximum build height. 

SHOW READY Bronze STAND

Inclusions

• 1, 2 or 3 wall(s) with 3, 2 or 1 open side(s) (depending on location of stand) 
• ecoVISION frames with seamless graphics walls (2.5m high)   
• Name board that displays the stand no. and company name (your company name will appear as submitted on your booking form without the Limited, Plc, etc.) 
• Electrical package of 1g 
• Furniture package of 1 x high table and 3 x stools or low bistro and 3 x chairs per 9sqm of space   
• Branded counter 
• Specify your carpet from a set of standard colours** 

*Please note that Show ready exhibitors with a Gold, Silver or Bronze package can upgrade their furniture from a bistro / bar table and stools / chair to a sofa chair at a cost of £250 + VAT per package. 

**You can upgrade your stand flooring from £35 per sqm + VAT

SHOW READY WHITE STAND

Inclusions

• 1, 2 or 3 wall(s) with 3, 2 or 1 open side(s) (depending on location of stand) 
• ecoVISION frames and white Foamex walls (2.5m high) 
• Name board that displays the stand no. and company name (your company name will appear as submitted on your booking form without the Limited, Plc, etc.) 
• 1 x 500w socket inc mains and testing
• Blue and grey carpet tiles (the venue is carpeted)** 

**Should you wish to have a platform floor and standard carpet the cost would be £35 per sqm

Please note that the White Show ready package does not include graphics, lighting and furniture. You can purchase additional services:

• Electrics – via the Full Circles online exhibitor portal here. If you need any support on electrics it’s via our exhibitor team [email protected].  
• Graphics and stand extras - via the Exhibitor Enhancements team - [email protected]   
• Furniture requirements - via Dzine   

POWER

Power to the exhibition hall will be turned on at 08:00 and shut down at 20:00 on each open day. If you require a 24-hour power supply, you will need to arrange this through Full Circle Exhibitor portal. Should you have further questions, please contact [email protected]. 

FURNITURE

Orders must be placed by 26 January 2024.
You can hire furniture for your exhibition stand via the official furniture hire company DZine. Browse the catalogue and order via their online shop  
If you need any help, you can contact them via [email protected].
Tel: +44 (0)1299 824 100

AV

Orders must be placed by 12 February 2024.
If you would like to hire any AV equipment, please order using this form here.

INTERNET

Orders must be placed by 12 February 2024.
The PLSA will be providing a wireless internet connection throughout the venue for the duration of the event to facilitate the conference app. If you require a secure and dedicated connection for your exhibition stand please organise this by using this form here.

STAND CATERING

Orders must be placed by 12 February
To order catering for your stand through our official supplier, please email Karen D'Ulisse [email protected].
Please note that all food and beverages distributed or given away from exhibition stands must be supplied by the official caterers, Leith’s. If you intend to provide food or beverages not supplied by Leith’s you will need to contact Karen D'Ulisse [email protected], tel: +44 (0) 131 519 4003 to discuss your requirements. Please note that charges may be applied. 
Any exhibitor providing food or drinks on-site will need to have the allergens clearly on display.

EXHIBITOR STAND CLEANING

The carpet in the exhibition hall (including stands) will be vacuum cleaned at the close of each day. If you feel your stand will require a more thorough clean, it is possible to arrange this as an additional service. This is a paid for service and can be arranged through the EICC. Please organise this directly with the venue by using this form here. 

ON-SITE STORAGE

Please note that there are no storage facilities on-site. Contractors are advised to take materials off-site or to store most of your items on your stand. DSV Fairs and Events has a limited amount of storage space for empty cases which can be ordered from here. Please bear this in mind when planning/designing your stand.

EXHIBITOR HEALTH AND SAFETY

Client Contractor guidelines  
Every exhibitor must complete and return the Client Contractor guidelines to [email protected] by 19 January 2024. You can download the form here or via the exhibitor checklist.

SECURITY

Interest from demonstrators has become more commonplace at large scale events. The PLSA is committed to planning for any potential disruption and keeping our delegates, sponsors and exhibitors safe. If you are aware of anything that may make your organisation a focus for demonstration, please let us know as early as you can so that we may share information with the venue security team. Contact [email protected] at your earliest convenience with any information. 

SUSTAINABILITY

In order to minimise the carbon footprint of the event on the city, contractors and exhibitors are asked to that waste is kept to a minimum and where possible is removed and disposed of by the stand contractor. 

Show ready exhibitors are able to receive a calculation for the carbon footprint of their stand at the event this will provided to you by Full Circle once your stand design is confirmed.  

As we take steps to reduce the carbon emissions associated with the event, we ask exhibitors to provide us with the following information for both your deliveries and any contractors building and delivering items to site. Please provide your best guestimate and submit this information to [email protected] by Friday 1 March 2024.

• Approximate mass of goods
• Distance travelled
• Type of vehicle
• Fuel type (petrol or diesel, basically)
• To reduce the amount of waste generated by this event we ask all exhibitors and their contractors to consider the items they send to site. The conference app can host documents and brochures, videos and more. We also encourage exhibitors to take any left-over products with them at the end of the show.

VENUE SUSTAINABILITY PRACTICES

EICC sustainability programme can be found here.

Passes for contractors during build up

Contractor passes required during build up will be issued by the venue upon arrival. 

Contractor passes for open days

Submit requests for contractor passes to [email protected] by 29 January 2024.

Red contractor passes access to the void area of the show. These will be issued to contractors working on behalf of space only exhibitors for the purpose of maintaining or responding to issues with their stand. 
Contractors may not be on the show floor without prior consent of the PLSA events team. If works are required to be carried out on an exhibitor’s stand this will be confirmed by the PLSA at a time that is safe to do so and does not disrupt the show. 

Blue contractor passes will be issued to contractors working on behalf of exhibitors for the purpose of delivering a service or entertainment on the exhibition stand, e.g. bar tenders, baristas. These passes provide access to the show floor but are restricted to the specific exhibition stand. 

Contractor passes will be issued at the discretion of the PLSA based on the activity / role specified by the exhibitor. There is no fixed number of contractor passes that can be awarded, the number of passes issued will be based on the need of the individual exhibitor and what is deemed appropriate by the PLSA. Contractor passes do not include catering or access to the networking events. 

Contractors must wear the appropriate contractor pass allocated to them. Failure to produce the appropriate pass may result in the contractor being asked to leave the show. If a contractor is deemed to not be acting in accordance with the code of conduct or exhibition terms and conditions, they will have their pass revoked and will be asked to leave the event. 

FULL CIRCLE, OUR EXHIBITION SUPPLIER

Show ready Gold, Silver and Bronze exhibitors should liaise directly with Gwyneth Humphreys at Full Circle regarding any of their queries [email protected].

Space only and Show ready White exhibitors should place orders via the following:

Electrics – via the Full Circles online exhibitor portal here. If you need any support on electrics it’s via our exhibitor team [email protected].
Graphics and stand extras via the Exhibitor Enhancements team - [email protected].
Furniture requirements via Dzine. If you need any help, you can contact them via [email protected] - Tel: +44 (0)1299 824 100

For any general queries for Full Circle please contact:
Full Circle Exhibitor Team 
+44 (0) 161 393 3949   
[email protected]

Please ensure your orders are placed by the associated deadlines. If you do not meet the deadlines, then a surcharge will be applied.