Invoicing will be dealt with separately by our accounts department. If you have any queries regarding invoicing please Jeannine.etounde@plsa.co.uk or   0207 601 1730.

• Shell scheme stands come fitted with a basic electrics package (1 x 500w electric socket and 2 x 120w spotlights), white vinyl walling, carpet and curved illuminated name board. Please note, furniture is not included in the package and must be ordered by our supplier Joe Manby.
• Shell scheme plus comes with a basic electrics package (1 x 500w electric socket and 2 x 120w spotlights), full graphic clad walls, furniture package (comprising of 1 x table and 2 x chairs), carpet and curved illuminated name board.
• Space only stands come unfitted (floor space only) and must meet the build requirements set out in the exhibition technical manual. Please note that the floor is carpeted, so floor flats will be required when laying new flooring. Please note the very tight timings for installation. Please bear this in mind when designing your stand and ensure that the build can be finished well within the allotted time.  

• Please provide a vector file of your logo in either EPS or AI file format or high res transparent png
• Please supply a maximum of 100 words about your organisation
• Please supply the contact details in the following format:
• Email: (usually your sales contact):
• Contact name: (usually your sales contact):
• Job title:
• Phone number:
• Mobile number:
• Twitter link:
• LinkedIn link:
• Facebook link:
• Website URL:

The information supplied here will be used on the PLSA website and in the conference app.

A list of delegate attendees including email addresses, provided pre-conference (where permission has been granted and in line with the new GDPR laws which came into effect on 25 May 2018) will be sent to you on these dates:

• 13 March, 10 April, 1 May

A full list of delegates (name and company only) will be sent to you with your joining instructions two weeks before the event.

As an exhibitor you will receive all the information in order to make your final preparations for the conference two weeks before the event.

Registration includes two nights’ accommodation at the De Vere Cotswold Water Park Hotel (Monday 13 May and Tuesday 14 May).

Rooms include a double or twin bed, internet access, direct dial telephone, hairdryer and tea & coffee making facilities.  The hotel also has a leisure complex, including swimming pool and gym.

For further information about the hotel please visit the hotel's website . 

Stand pass registrations include 2 nights ‘lodge’ accommodation (Monday 13 May & Tuesday 14 May). Lodges are located across the road from the main hotel.

The lodges are privately owned holiday rentals and therefore differ in size and style. The lodge accommodation comprise of at least two double bedrooms, 2 bathrooms, shared kitchen and living area.  They are serviced exactly the same as a hotel bedroom; basic toiletries, a hair dryer and bathrobes will all be provided. There will be a small breakfast selection available at the lodge. Guests are also able to take breakfast in the main hotel should they wish to. To see an example of one of these lodges please click here.  

Guests at the lodges can use all of the main hotel facilities, including swimming pool and gym.  More information about the hotel and its facilities is available here.

The PLSA cannot accept requests for a particular lodge.

Lodges are issued per exhibiting organisation. It is not possible to swap lodge bedrooms for the main delegate hotel. It is the responsibility of the exhibitor to explain the bedroom situation to their stand personnel in advance of arrival on-site.

Please nikolina.hudi@plsa.co.uk with the delegate’s name, contact details (job title, email and phone number),  and their dietary requirements. They may be awarded to representatives from your organisation only. This cannot be applied to guests or anyone outside of the exhibiting organisation.

Please note stand personnel do not have access to conference sessions.

Delegate registrations include: admission to all conference sessions, including official networking events, the exhibition, and catering throughout the event. Stand personnel do not have access to conference sessions but their registration includes everything else that a delegate is entitled to. 

Stand personnel tickets are not transferable between colleagues. However you should have enough stand personnel allocated to you in your package to cover the entire event.  If you have any queries regarding the number of tickets you have been allocated please ​nikolina.hudi@plsa.co.uk.

To purchase additional passes at the cost of £3,080.00 + VAT per delegate, please click on the link here

Due to the restricted size of the event it is not possible to purchase additional stand personnel passes.

Your delegates will be sent specific delegate joining instructions including how to collect their badge on-site two weeks before the event.

Your registered stand personnel will receive specific joining instructions including how to collect their badge on-site one week before the event.

You may include the PLSA brand in pre-event promotion should you wish to. Please ensure you submit any item to us for approval prior to  ellie.halls@plsa.co.uk

If you have a speaking slot as part of your package, please send the following items relating to your speaker:

• Biography
• Photo (preferred but optional)
• Twitter handle (optional)
• LinkedIn url (optional)

• Trim Size - 210mm x 297mm
• Bleed Size - 216mm x 303mm
• Type Area - 190mm x 277mm
• All sizes are width x height

Files should be supplied as PDF, eps or Tiff (300dpi), Please ensure colours are converted to 4-colour, all fonts are embedded/outlined and the file has the correct bleed and registration marks.
This only applies to sponsors with speaking packages such as the Learning Zone, Specialist sessions and stream sessions.

• The PLSA will create a sign incorporating your logo to be placed outside of the session room
• The PLSA will create a PowerPoint template for the session to ensure consistency and clarity
• The PowerPoint template will be sent to you for approval once it has been created
• The PLSA will require a copy of the PowerPoint presentation prior to the conference
• You may provide literature and additional branding for the room should you wish to
• You will have access to the room ahead of the session to set up any branding or literature you’d like to make available 
• Please note there will also be PLSA’s branding within the room

• Share of a rotating banner on the home/menu screen of the app AND in the following sections:
  • Speakers section menu
  • Exhibitors section menu
  • ‘About’ section menu
• 2 advertising alerts sent to delegates in-app and by push notification to their devices during coffee and lunch breaks - each sponsor will have 1 alert on the Tuesday, and then 1 alert on either Monday or Wednesday.
• App sponsors highlighted in Exhibitors and Sponsors conference app sections.
• Co-branding as app sponsor on the PLSA’s website, conference app marketing material, conference guide and on the QR code sign on-site
• Your logo will be included on the PLSA’s web pages that educate delegates about the app. Your logo can link out to a URL of your choice
• Your logo will be included on all marketing and other collateral relating to the app 

A laptop, projector and screen, along with a lectern microphone and Q&A microphones will be provided. Technical support on-site will be also be provided.

Delegate passes included in your package must be used for the speaker if they wish to attend the conference. If they do not attend outside of your session these passes may be transferred to a colleague.