Exhibitor FAQs
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Investment Conference 2022 | 25-26 May | EICC, Edinburgh

Exhibitors FAQs

GENERAL INFORMATION

1. How do I pay? 1. How do I pay?

Invoicing will be dealt with separately by our accounts department. If you have any queries regarding invoicing please [email protected]  or  020 7601 1730.

2. What is included in my exhibition stand package? 2. What is included in my exhibition stand package?

  • Shell scheme stands come fitted with a basic electrics package (1x 500w electric socket and 2 x 120w spotlights), white vinyl walling, carpet and curved name board.
  • Shell scheme plus stands come with a basic electrics package (1x 500w electric socket and 2 x 120w spotlights), full graphic clad walls (exhibitor to provide print ready artwork), furniture package (comprising of 1 x high table and 2 x high stools), carpet and curved name board.
  • Space only stands come unfitted (floor space only) and must meet the build requirements set out in the exhibition technical manual.

3. What details do I need to provide for our promotional copy? 3. What details do I need to provide for our promotional copy?

  • Please provide a vector file of your logo in either EPS or AI file format or high res transparent png
  • Please supply a maximum of 100 words about your organisation
  • Please supply the contact details in the following format:
  • Contact name: (this is usually your sales contact)
  •  Job title:
  • Address:
  •  Tel:
  • Mobile:
  • Email:
  • Website:
  • LinkedIn: (if applicable)
  • Twitter URL: (if applicable)
  • Facebook: (if applicable)

The information supplied here will be used on the PLSA website and in the conference app.

4. What dates will I receive the delegate mailing data? 4. What dates will I receive the delegate mailing data?

Delegate lists will be sent alongside mailing data, twice pre-conference and once post conference. Data will include name, organisation, job title and email address of delegates who have given their permission to share their data with you. This is in accordance with GDPR regulations.

20 April, 4 May, 18 May

A full list of delegates (name and company only) will be sent to you with your joining instructions two weeks before the event.

5. When will I receive the final delegate list? 5. When will I receive the final delegate list?

The final delegate list and post event mailing data will be sent on the Friday after the event, 27 May. 

6. When will I receive final information about the event? 6. When will I receive final information about the event?

As an exhibitor you will receive all the information in order to make your final preparations for the conference two weeks before the event, 11 May.

delegate information

7. How do I register my delegates? 7. How do I register my delegates?

Your exhibition package includes a number of registrations proportionate to the size of stand that you booked. In order to capture important delegate details, we ask that the delegate register themselves via the following link, and select book now:

https://www.plsa.co.uk/Events/Conferences/Investment-Conference/Fees

They will need to apply a code at the end of the booking journey, which will amend the fee to zero. You can find your organisations code in your confirmation letter. Please contact [email protected] if you need this to be resent.

Delegates have the opportunity to upgrade their pass to include the Conference Dinner which takes place on Thursday 26 May. The cost of this is £150 (+ VAT) and can be added on to their booking during the registration process. 

8. Why don’t we have stand personnel passes associated with the booking? 8. Why don’t we have stand personnel passes associated with the booking?

The decision was taken to increase the number of delegate passes associated with an exhibition stand booking and remove stand personnel passes. We want everyone on-site to benefit from the networking and learning opportunities that the conference sessions, networking opportunities, and conference app provide. By making every area of the event accessible we hope that we’re helping attendees make the most of their time at the event.

The historic stand personnel pass was intended for people managing stands and scheduling back of house or those on site to perform catering or entertainment duties. These passes can still be arranged on a case by case basis via [email protected] 

For those that want to make the most of the networking and learning opportunities that the conference provides you may arrange further delegate passes for your team at a discounted rate; please contact [email protected]

9. Can I transfer the delegate registration to other colleagues? 9. Can I transfer the delegate registration to other colleagues?

Registrations are not transferable between colleagues. They may be awarded to representatives from your organisation only. This cannot be applied to guests or anyone outside of the exhibiting organisation.

10. Can I buy additional delegate passes and what is that cost? 10. Can I buy additional delegate passes and what is that cost?

As an exhibitor you may purchase an unlimited number of additional passes at a discounted rate. Please contact [email protected] to arrange this.

11. Delegate registration – how do our delegates get into the conference? 11. Delegate registration – how do our delegates get into the conference?

Your delegates will be sent specific delegate joining instructions including instruction to print their badge at home two weeks before the event.