Information for sponsors

Invoicing will be dealt by our accounts department. If you have any queries regarding invoicing please [email protected]  or  020 7601 1772

• Please provide a vector file of your logo in either EPS or AI file format or high res transparent png
• Please supply a maximum of 100-words about your organisation
• Please supply the contact details in the following format:
  • Contact name (this is usually your sales contact)
  • Job title
  • Address
  • Telephone number
  • Mobile number
  • E-mail
  • 2nd E-mail address
  • Website
  • LinkedIn: (if applicable)
  • X URL (if applicable)
  • Facebook (if applicable)

The information supplied here will be used on the PLSA website and in the conference app.

The conference app will launch on the 13 February, two weeks in advance of the event.

Delegate lists will be sent alongside mailing data, pre-conference and once post conference. Data will include name, organisation, job title and email address of delegates who have given their permission to share their data with you. This is in accordance with GDPR regulations.

You will receive the delegate mailing data pre-event on 15 January, 5 February, 12 February. The final delegate list and post event mailing data will be sent on the Friday after the event, 1 March.

An attendee list (including email addresses where permission has been granted) will be sent pre and post event. To comply with GDPR regulations we must send this data via a secure link.
Data shared with our event sponsors must be used to contact delegates in connection with your official sponsorship of this event only. Please ensure you too are GDPR compliant and respectful of our members’ contact details. If you would like more information regarding who we share information with, please refer to our privacy notice.

This data may only be used for purposes stated in the sponsorship terms and conditions attached.

As a sponsor you will receive final instructions for the conference two weeks before the event, 13 February.

ON-SITE BRANDING

• The PLSA will create a PowerPoint template for the session to ensure consistency and clarity
• The PowerPoint template will be sent to you for approval once it has been created
• The PLSA will require a copy of the PowerPoint presentation prior to the conference
• You may distribute up to two pieces of literature within the room during the session or via the conference app
• Branding on the PLSA website and including 100-word editorial, contact details and hyperlink to sponsor website. Profile replicated within the conference app

AV

A laptop, projector and screen, along with a lectern microphone and Q&A microphones will be provided. Technical support on-site will also be provided. If you require anything else, we can provide you with a quote. Any additional equipment will be charged to the sponsor. 

ON-SITE BRANDING

A sign incorporating your logo will be placed outside of the room in which your roundtable will take place.

AV

None. The format of the session is discussion based with no AV support at all.

ON-SITE BRANDING

Your logo will appear alongside the Fireside chat schedule displayed on a screen within the area. 

AV

The fireside chat format is a discussion format between the chair and the speaker. The speaker and the chair will have headset microphones and the audio will be fed into wireless headphones for the attendees. Attendees are able to hear the session via wireless headsets and ask questions via a Q&A handheld mic. There is no PowerPoint or visual equipment.

Attendance of the Conference Dinner is free of charge and included in the registration package. Pre-booking is however required (during the registration process) and we cannot unfortunately guarantee your place at the dinner if you forget to book or for any registrations received post 9 February.

The speakers from your organisation allocated to the session will be awarded speaker passes. A booking link will be sent to them along with their speaker logistics information. To capture important details, we ask that the speakers register themselves. You will be copied in on the speaker logistics communication. Please ensure that the speakers complete the registration by the deadline. Speakers will need to select the “Speaker delegate” ticket.

Your sponsorship package may also include delegate passes. To capture important delegate details, we ask that the delegate register themselves via the following link, and selecting book now. Please select the “Sponsor delegate” tickets

Registrations are non-transferable between colleagues. Registrations must be used for representatives of the exhibiting organisation. This cannot be applied to guests or anyone outside of the exhibiting organisation. To capture important delegate details, we ask that the delegate register themselves. The link to register these passes is included in your confirmation letter. If you need this to be resent or need help with this process, please contact [email protected]. Delegate registration deadline 8 January 2024.

Registrations are not transferable between colleagues. They may be awarded to representatives from your organisation only. This cannot be applied to guests or anyone outside of the exhibiting organisation. 

You may purchase an unlimited number of additional passes. Please contact [email protected] to discuss this.

Your delegates will be sent specific delegate joining instructions including instruction to print their badge at home two weeks before the event.

Speakers allocated as part of your sponsorship package will be issued with a speaker pass. These may not be transferred to anyone else.

Details for your session are agreed and confirmed as per the Session proposal template.  

Information to be provided about speaker include:

• Biography (100-150 words approx.)
• Photo (high resolution and at least 500 x 500 pixels in size)
• X handle (can be personal or business)
• LinkedIn URL (can be personal or business) 

Session details along with full speaker logistics will be managed by [email protected].