SPACE ONLY STANDS
This page contains important information about the design and build of your stand so please do read it all thoroughly.
Space only stands exclude walls, fascia and name board, spotlights, power, furniture. Please note that blue and grey carpet tiles are laid to the floor; if you would like to lay your own flooring you must lay a platform on top of the existing carpet tiles.
It is the responsibility of the space only exhibitor to provide appropriate partition walls between themselves and their neighbours to a minimum height of 2.5m. Each dividing wall must be decorated on the reverse in white above 2.5m.
Solid walls to a stand are NOT PERMITTED on the perimeter of any stand which faces an aisle for more than ONE THIRD the length of the open side. To reiterate this - walling-in on any open side is only allowed as long as two thirds of that open side remains open or is made of transparent material or clear glazing, or the whole wall is stepped in by 1 metre. For example if any exhibitor wishes to have solid walling on a 6m open side, only 2m may be solid walling and the rest must be completely open. Exhibitors are aware of their stand location at the time of booking. It is responsibility of the exhibitor or the principal stand designer to ensure that sides remain open. An island site with four sides open for example MUST remain an island site.
The maximum build height is 4m. No part of the stand may sit above or be flown above 4m (apart from flown light trusses). Two storey stands are not permitted. Items may not extend into the aisles or protrude above the maximum building height.
Please note that the venue is permanently carpeted with blue and grey floor tiles. If you would like to lay your own flooring you must lay a platform on top of the existing carpet tiles. This can be organised through the Joe Manby, please see form below.
STAND APPROVAL FOR SPACE ONLY
Your space only exhibition stand must meet the build requirements stated above. Space only exhibitors are required to submit plans for approval to email@example.com no later than 08 February 2019, please ensure that you include:
- 2 plans to scale not less than 1:50
- stand dimensions
- build heights
- orientation details
HEALTH AND SAFETY FORMS
Risk assessment for space only
Every space only exhibitor must complete and return a risk assessment for stand build. Risk assessments should be returned to firstname.lastname@example.org by 08 February 2019. Please click here to download the form.
Method statement for space only
Every space only exhibitor must complete and submit a method statement so that we are aware of how you plan to construct the stand. Please ensure the person responsible for health and safety for your stand completes this form. Method statements must be returned to contact email@example.com by 08 February 2019. Please click here to download the form.
Health & safety form
Please sign the bottom of the H&S EICC Contractor guidelines form and return to Tanja from the EICC firstname.lastname@example.org .Please click here to download the form.
Certificates of flame retardancy for materials may be requested on-site for inspection so should be available.
Should you have any rigging requirements for your stand please contact Tanja Kunze at the EICC email@example.com
Power to the exhibition hall will be turned on at 08:00 and shut down at 20:00 on each open day. If you require a 24 hour power supply you will need to arrange this through Joe Manby by contacting Ben at firstname.lastname@example.org.
Please note that there are no storage facilities on-site, contractors are advised to take materials off-site or to store the majority of your items on your stand. Please bear this in mind when planning/designing your stand.
The PLSA will be providing a wireless internet connection throughout the venue for the duration of the event in order to facilitate the conference app. If you require a secure and dedicated connection for your exhibition stand please organise this by using the internet & IT form.
EXHIBITION STAND CLEANING
The carpet in the exhibition hall (including stands) will be vacuum cleaned at the close of each day. If you feel your stand will require a more thorough clean it is possible to arrange this as an additional service. This is a paid for service and can be arranged through the EICC. Please organise this directly with the venue by using this form.
JOE MANBY, OUR EXHIBITION SUPPLIER
As part of Joe Manby's service we are allocated an account manager who can help with any aspect of planning or booking your shell scheme stand. For all exhibitor queries please contact:
Please ensure you have read and returned the relevant forms by the appropriate deadlines below. Alternatively it is possible to do all the orders on their website; www.joemanby.co.uk please click through to their online shop to order.
- Electrical brochure
- Electrical extras to be returned by 8 February 2018
- Furniture and carpet hire; order online via the Joe Manby website at www.manbyshop.co.uk or go to their website at www.joemanby.co.uk and follow the links through to their online ordering section. If you experience any problems, please contact Joe Manby’s offices on 01423 814730. Please order by 8 February 2018.
EICC ORDER FORMS
HEALTH & SAFETY AND FORM
H&S EICC contractor guidelines. Please sign the bottom of this form and return to Tanja from the EICC email@example.com
EXHIBITION STAND CATERING
Exhibition stand catering to be returned by 15 February 2019 (see also stand catering for further information)
UNLOADING AND LOADING
EICC will liaise with stand contractors to coordinate unloading during build-up. All space only stand build contractors and exhibitors please ensure you have organised a time slot with Tanja Kunze at the EICC. The loading / unloading form is available here.
If you are a shell scheme exhibitor but intend to build within your stand please ensure you have the appropriate sign off for the construction from the EICC and that any unloading is scheduled for the appropriate date and time of build-up. If you have any queries please contact Tajnja Kunze 0131 519 4032.
COURIER AND HANDLING
Courier and handling to be returned by 25 February 2019